5 essential tips you will need if you are leading a team remotely during the coronavirus lockdown
The coronavirus outbreak is prompting us all to recount those umpteen doomsday predictions and envisage those apocalyptic imageries, notably from films like I, Legend and 12 Monkeys. Streets have been deserted, schools have been shut, and companies are forced to either furlough their employees or ask them to work from home.
In this situation of remote working, team leaders and managers are tasked with a colossal task of maintaining coordination among a copious number of employees. There might be a lag in projects, apprehensions among employees and employers, discordant timeframes of employees that might hinder completion of tasks, among others.
Hence, it is crucial to figure out ways to bypass the situation and set up a harmonious remote work environment.
Tips for leading a team remotely during the lockdown
- Set up a proper hierarchy
Hierarchy is quintessential to maintain efficiency in communication in remote conditions. Appoint nodes of communication. Set up employee channels for the broadcasting of relevant information. Keep the internet groups small and ensure timely correspondence with the nodes of each group. It would fasten the information flow process. Additionally, it would make it clearer and relatively more straightforward.
You could choose to set up mass video conferences through apps like Zoom or make organisation-wide or group-wide conference calls to relay pertinent information; however, that might sometimes render communication foggy due to the inadvertent clamour produced by participants over these mediums.
- Do not micromanage
You must refrain from micromanaging your employees. Although, it is understandable that not being able to monitor might seem like you are in the dark about their progress and delays, if any, about which you need to know, it is wise to display trust at this point.
Micromanaging employees might make them suffocate or believe that maybe they are not sufficiently trustworthy. That would result in dwindling morale, which might affect their efficiency.
- Address employee apprehensions
These are uncertain times, and everyone is in a state of worriment and uneasiness concerning their future. Thence, you need to address your employees’ apprehensions and address those in your capacity.
If they have work-related queries, allay them promptly; if they are concerned about their pay, update them on your plans, or this situation is causing them discomfort, act as you find befitting.
- Keep employees updated
Acting as a codicil to the above pointer, you must keep your employees updated on the work fronts. Discuss with them the progress you are making from your end, changes or modifications to existing structures if any, and update them on their responsibilities.
Also, ask for their inputs as and when necessary. This move promotes employee morale and also makes them more productive and proactive in their work, as it functions as a display of trust.
- Keep everyone in tune
A significant drawback of remotely working is the discordant timeframes among employees. While in-house everyone works under a regulated environment and thus, share a similar timeframe, there is a major glitch when working from home.
Therefore, while ensuring you do not micromanage, sync everyone’s timeframe to avoid delays in projects. Notify them of periodic deadlines for their work and ensure that the nodes of different groups are efficiently communicating and corresponding with their groups.
Even though it is difficult to sail through such highly tidal times, it is nonetheless essential. Therefore, ensure that you make appropriate arrangements to effectuate an orderly remote work environment.